Inventory & Supply Planner, leading fine wine & champagne importer

Role overview

• We are seeking a motivated and engaged Inventory & Supply Planner to join our Operations Team.
• This is a dynamic, cross-functional role that works closely with the Sales, Marketing, and Finance departments.
• You’ll play a key part in ensuring the efficient management of stock and supply chain processes that support our premium wine portfolio.
• Working closely with the Demand & Purchasing Manager to translate sales forecasts into accurate inventory plans, you’ll help maintain optimal stock levels and proactively manage risks to ensure product availability aligns with commercial goals.

Candidate Profile

• Supremely organized, efficient, and detail-oriented
• A proactive self-starter with strong common sense
• Able to thrive in a fast-paced, collaborative environment
• Personable, reliable, and enthusiastic with a hands-on approach
• Skilled in Microsoft Excel (minimum: advanced formula writing, VLOOKUPs and Pivot Tables)
• Experience in ERP (Microsoft Navision, Dynamics 365 Business Central, Bevica ideal); Power BI
• Strong in time management and self-accountability
• Clear and confident in both written and verbal communication
• Positive, high-energy and outgoing

Preferred experience

• Previous experience in the wine industry
• Understanding of inventory allocation processes
• Familiarity with industry compliance standards
• At least 2 years in customer service and data entry roles

Our culture & values

• This Company takes pride in our collaborative and inclusive culture, where passion for fine wine is matched by a commitment to professionalism, integrity, and mutual respect.
• As a small but dedicated team, we value open communication, shared success, and continuous learning.
• We foster an environment where individuals are empowered to take ownership, contribute ideas, and grow alongside a portfolio of world-class producers.
• Our long-standing relationships, both internally and externally, are built on trust, authenticity and a shared appreciation for quality and craft.

Specific role responsibilities

• Inventory Management: Bi-Annual Stock Reconciliation, Inventory Audits & Valuation, Inventory Claims Management, Warehouse Invoice Reconciliation, Stock Movement Support, POS (Point of Sale) Inventory Management, Reserve Stock Administration, Library Stock Management
• Supply Planning: Management of Specialized Campaigns, Bordeaux Primeur (UK Despatches), Vintage Release & Ship-to-Order Campaigns – approx. 15 per annum, Christmas Gift Pack Order, Petrus Order Fulfilment
• Sales Pricing Management
• Daily Operational Team Support

Salary & Package details

Position:  Inventory & Supply Planner

Reports to: Commercial Manager

Location: London Office

Hours: Monday-Thursday 08.30-17.30; Friday 08.30-14.00

Salary:  Up to £35k plus benefits

Additional benefits: Discretionary bonus scheme

Contributory pension scheme

Private medical insurance

Permanent health/life insurance

25 days annual leave plus bank holidays

If you are interested in this role please apply here and you can receive the full, detailed job spec.